Document sharing is a crucial part of collaborative business processes. If it is not done properly this could make it easier for hackers to steal sensitive documents.
Secure Document Sharing is the digital distribution and sharing of data that is deemed private or confidential. This includes information such as protected health information (PHI) or personally identifiable information (PII). This includes documents in progress which are shared with colleagues for collaboration and review. It is often used in conjunction with M&A activities and requires a solution that permits the exchange of large files in an ultra-secure online environment, and one that safeguards archived and working-in-progress files as well as the collaboration process itself.
The most widely used method is through cloud-based secure file sharing solutions that permit users to access files online in a controlled manner (e.g. printing, copying and screen-shot prevention). It also offers access control for shared folders and files, and allows for advanced security options, including audit trails and encryption.
Another alternative is peer-to-peer (P2P) document sharing, which enables computers to connect to one another https://datastorage.blog/why-tracking-due-diligence-documents-is-crucial-for-fundraising/ directly to transfer files without hosting them on central servers. It offers some advantages, such as lower storage requirements, higher transfer speeds, and a more customizable experience. But it also poses significant risk, including the accidental publication of private information malware, viruses, malware and worms. It is not recommended to use in environments under strict compliance regulations. Mimecast’s Secure Document Sharing solution provides a secure method for teams to share files with external parties as well as internally within the organization. It can be triggered manually or automatically, based on administrator-defined policies. It also provides different levels of access and collaboration to align with organizational governance and best practices for secure document sharing.